Trading Terms
1. DEFINITIONS
In these Terms and Conditions, the following expressions have the following meaning:
Buyer” means the Company, authorised person and/or person who accepts the quotation from the Seller for the sale of Goods or whose order for the Goods is accepted by the Seller;
“Contract” means the legal relationship created between the Buyer and Seller in agreeing to an exchange of Goods in return for consideration resulting from the Buyer accepting the quotation from the Seller for the sale of Goods or from the Seller accepting an order for the Goods from the Buyer;
“Goods” mean the merchandise or service that the Seller agrees to supply to the Buyer;
“Manufacturer” means the original producer of the Goods which the Seller provides to the Buyer;
“Quotation” means any quotation provided by the Seller to the Buyer that contains the equipment, accessories and work the Seller wishes to offer to the Buyer;
“Seller” means University Paton Instruments (Australia) Pty Ltd, ABN 24 600 424 075 with whom the Buyer has contracted for the supply of Goods;
“Sellers Premises” means the premises mentioned in the Seller’s quotation or if not mentioned therein means 8/9 Sainsbury Road, O’Connor, 6163, Western Australia;
“State” means the state of Western Australia;
“Terms and Conditions” means these terms and conditions of sale which forms part of the Contract.
2. INTERPRETATION
In this Terms and Conditions except to the extent that the context otherwise requires:
2.1 any party named means and includes any or all of the heirs, executors, administrators and permitted assigns of that party or in the case where the party named is a corporation then the corporation its successors and permitted assigns;
2.2 where two or more persons are named as a party the warranties, covenants, agreements and deeds of this Terms and Conditions bind them jointly and individually;
2.3 in the event of any inconsistency between these Terms and Conditions and the terms of the Buyer’s order or any other document, these Terms and Conditions prevail;
2.4 any terms defined in the statement of the names and descriptions of the parties has the meaning there defined;
2.5 reference to any legislation or any provision of any legislation includes any modification or re-enactment of the legislation or any legislative provision substituted for and all legislation and statutory instruments and regulations issued under the legislation;
2.6 words denoting individuals or persons include bodies corporate and trusts and vice versa;
2.7 headings are for convenience only and do not affect interpretation;
2.8 any party referred to in this Terms and Conditions includes that party’s officers, servants and agents;
2.9 reference to a clause, sub-clause or schedule is a reference to a clause, sub-clause or schedule in these Terms and Conditions;
2.10 reference to any document or deed includes reference to such document or deed as amended, novated, supplemented, varied or replaced from time to time;
2.11 words denoting any gender include all genders;
2.12 where any word or phrase is given a definite meaning in these Terms and Conditions, any part of speech or other grammatical form in respect of such word or phrase has a corresponding meaning;
2.13 unless otherwise stated in the Quotation reference to an amount of money is a reference to the amount in the lawful currency of the Commonwealth of Australia;
2.14 reference to a time and date in connection with the performance of an obligation by a party is a reference to the time and date in the State notwithstanding that the obligation is to be performed elsewhere, and
2.15 where by virtue of the provisions of this Terms and Conditions the day on or by which any act, matter or thing is to be done is a Saturday, a Sunday or a public holiday in the place in which such act, matter or thing is to be done then that act, matter or thing must be done on the next succeeding day which is not a Saturday, a Sunday or a public holiday.
3. GENERAL
All Contracts are deemed to be governed by these Terms and Conditions unless specifically excluded or varied in writing and signed by a duly authorised employee or director of the Seller.
4. VALIDITY & ACCEPTANCE
Any Quotation given by the Seller is valid for 30 days from the date of Quotation, unless otherwise stated elsewhere on the Quotation or an extension is granted in writing by the Seller. Any purchase order or agreement by the Buyer to proceed with the quotation and the supply of Goods from the Seller will be deemed to be on the basis that these Terms and Conditions form part of such supply.
5. ORDERS & SPECIFICATIONS
5.1 Any advice or recommendation, verbally or in writing, given by the Seller or its employees or authorised agents to the Buyer or its employees or authorised agents regarding storage, use or application of the Goods is given in good faith but does not constitute a guarantee of suitability or fitness for use. The Buyer shall at all times remain responsible for the application of the Goods and the Seller’s liability in this regard shall be limited absolutely to the providing of Goods in compliance with published specifications.
5.2 Any typographical, clerical or other error or omission in any sales literature, Quotation, price list, acceptance of offer, invoice or other document or information issued by the Seller shall be subject to correction without any liability on the part of the Seller.
5.3 Where the Buyer has provided an order for the Goods, the Buyer shall be responsible to the Seller for ensuring the accuracy of the items on said order and shall submit this together with supplying any necessary extra information pertinent to the Goods within a sufficient time to enable the Seller to perform the terms of the order.
5.4 The quantity, quality and description of, and any specification of the Goods shall be those stipulated in the Quotation (if accepted by the Buyer) or the Buyer’s order (if accepted by the Seller). Unless otherwise accepted by the Seller, in the event of any inconsistency between the Quotation and the order, the Quotation shall prevail;
5.5 The Seller reserves the right to make any changes in the specification of the Goods in order to conform with any applicable safety or other statutory requirements. The Seller further reserves the right to make any changes to the specification of the Goods where the Goods are to be supplied to the Seller’s specification, provided the changes proposed by the Seller do not materially affect the Goods’ quality or performance.
5.6 If the Goods are to be assembled, produced and/or additional processing added by the Seller in accordance with the specification stipulated by the Buyer, then the Buyer shall indemnify the Seller against any loss, damages, costs and expenses awarded against or incurred by the Seller in any infringement of intellectual property rights, which may result from the Buyer’s specification.
5.7 In the event the Buyer suspends or cancels any part or all of the order to which extent the Seller has begun manufacture or placed orders with the Manufacturer and the Seller is then subjected to additional costs as a result of the Buyer’s suspension or cancellation of the order, the Seller reserves the right to seek compensation from the Buyer for all costs incurred or committed inclusive of any other expenses and loss of profits as at the date of suspension or cancellation.
6. PRICES & PAYMENT TERMS
6.1 Unless otherwise specified, all prices are quoted nett FOB (Free on Board) or FOT (Free on Truck), Point of Supply in Australian Dollars. Point of Supply shall be the Seller’s premises on which the Buyer placed the order for Goods. Unless stipulated on the Quotation all prices exclude freight, carriage, insurance, non-standard packaging charges, GST and sales taxes (as applicable).
6.2 Where the Buyer requires freight to be pre-paid, Goods dispatched to the metropolitan areas of major Australian cities via the Seller’s normal carriers shall be billed to the Buyer’s account at cost. Freight charges for Goods dispatched to other areas or by other than the Seller’s normal carriers shall also be billed to the Buyer’s account at cost.
6.3 For orders with a nett value of less than $150.00 a small order surcharge of $20.00 will apply.
6.4 Standard payment terms for Buyers who have approved credit accounts with the Seller are 30 days EOM (end of month). Payment terms for Buyers without approved credit accounts are full payment prior to shipment or collection.
6.5 Risk in the Goods shall pass to the Buyer as soon as they are delivered or deemed to be delivered if delivery is included in the contract price. If delivery is not included in the contract price, Risk in the Goods shall pass to the Buyer on despatch or collection. Property in and title to the Goods will not pass to the Buyer until those Goods and all other amounts owed to the Seller by the Buyer have been paid in full.
6.6 The Seller reserves the right to charge interest at the published overdraft reference rate by the Sellers bank per month on all overdue accounts.
6.7 Expenses and disbursements incurred in recovering any overdue payment including debt collection agency costs will be charged to the Buyers account.
7. DELIVERY, STORAGE & RETURNS
7.1 All times or dates given for delivery of Goods are given in good faith but without any contractual obligation on the part of the Seller. Time of delivery shall not be of the essence of the Contract unless agreed in writing. The Seller however reserves the right to make partial delivery of the Goods and each partial delivery shall for the purpose of payment be deemed as a separate Contract and will be invoiced respectively. The Goods may be delivered by the Seller in advance of the quoted delivery date unless specifically excluded by the Buyer in his written purchase order.
7.2 Where no method of delivery of the Goods has been specified, the Buyer shall give the Seller all necessary instructions and authority for making all necessary arrangements such that the delivery may be effected within 5 business days after the Seller notifies the Buyer of the availability of the Goods. All claims for non-delivery or damage to the Goods must be made in writing to the Seller within 7 days of dispatch date.
7.3 In the event of any delay or failure of delivery due to unforeseen circumstances or beyond the control of the Seller, the Seller shall not be deemed to be in breach of the Contract, and the Buyer shall grant the Seller an extension of the delivery time so as to fulfill the obligations of the Contract.
7.4 The Buyer may not return the Goods or any part of the Goods to the Seller after delivery unless an approved returned goods authorisation number is obtained in advance and a copy of same is issued to Seller on return of Goods as evidence of acceptance of return. Acceptance of return shall not be considered to be an acceptance of return for credit. Following return, the Buyer shall be notified of any offer to take back the goods and only after subsequent agreement can a credit be issued. The Seller will not under any circumstance accept for credit any Goods returned without approval and will not be held responsible for their disposition.
7.5 In the event the Seller agrees to accept Goods for return by issuing a returned goods authorisation number the following conditions will apply to the return of such goods;
a. with the exception that the return is a result of an incorrect supply made by the Seller all freight charges incurred to return Goods to point of supply must be prepaid by the Buyer.
b. reference to the Seller’s goods returned authorisation number must accompany all retuned Goods.
c. Goods to be returned must be either the original supplied quantities or in full pack quantities and be in “as new” saleable condition.
d. Goods specially ordered on indent or those of a custom nature are not returnable
e. applications for return of Goods must be made within 14 days of the original invoice date.
f. no returns will be accepted for Goods with an invoice value less than $150.00
g. restocking charge of 20% of the invoice value will apply to Goods accepted for return. If the Buyer orders (at the time of return of goods) alternate Goods with a value equivalent to or greater than the invoice value of the returned Goods, this restocking charge will be reduced to 10% of the invoice value.
8. WARRANTIES & LIABILITIES
8.1 The Seller warrants to the extent such warranty or guarantee is given to or extended by the Manufacturer or third party to the Seller and that the Goods conform to their published specifications as at the time of delivery and will be new and free of defects in material and workmanship. The Seller further warrants upon consultation with the Manufacturer and subject to the conditions of warranty set out in this clause 8 that it will repair or replace any defects in material or workmanship which become apparent within 12 months from the date of shipment.
8.2 The Seller’s warranty in clause 8.1 to repair or replace any defects in material or workmanship in the Goods is subject to the following conditions:
i. the Goods must be returned to the Seller with proof of purchase;
ii. the Goods must not have had their serial number removed, defaced or changed, casing opened, or otherwise have been tampered with in any other way;
iii. failure of the Goods must not be due to fair wear and tear, wilful damage, negligence, abnormal working conditions, failure to comply with the Seller’s instructions (whether in writing or oral), misuse, alteration or repair of the Goods without the Seller’s and Manufacturer’s written consent or use or application of the Goods with incompatible products;
iv. the Seller will not be responsible for damage or loss caused during shipping;
v. the Seller shall be under no liability in respect of any defect arising from any drawing, design or specification supplied by the Buyer;
vi. any Goods which are found to be faulty due to abuse, misuse or improper installation will not form part of above warranty.
8.3 The Seller’s warranty in clause 8.1 does not cover or extend to parts, materials or equipment not manufactured by the Seller. The guarantee of the Manufacturer of those Goods is accepted by the Buyer and notwithstanding anything contained herein in the contrary, it is the only guarantee given to the Buyer in respect of the Goods. The Seller agrees to assign to the Buyer on request made by the Buyer the benefit of any warranty or entitlement to the Goods that the Manufacturer has granted to the Seller under any contract or by implication or operation of law to the extent that the benefit of any warranty or entitlement is assignable. The Seller’s warranty obligation shall be limited to providing reasonable assistance to the Buyer in the enforcement of the third-party warranty obligations for Goods manufactured, produced or fabricated by others during the warranty term stipulated by the third party.
8.4 There are no warranties which extend beyond the description on the face hereof. This warranty is given expressly and in place of all other express or implied warranties, including those conditions for merchantability and fitness for a particular purpose.
8.5 The Seller shall not be liable and the Buyer releases the Seller from any claims in respect of any injury, loss or damage (whether direct or consequential) arising from any defect in, or in the operation of, any Goods or part thereof or from loss of use thereof caused by any act or omission of the Seller or its servants or agents (including negligent acts or omissions). In any event the Seller’s liability under this clause is limited strictly to the replacement of defective parts in accordance with clause 8.1 of this Terms and Conditions. The Buyer, in purchasing Goods from the Seller agrees in this respect to
further fully indemnify the Seller against any claims which may be made against the Seller by any third party in respect of such injury, loss or damage.
8.6 For purpose of this Section 8, the following definitions shall apply:
8.6.1 “Seller Group” shall mean (i) Seller, its parent, subsidiary or related companies, (ii) its and their working interest owners, co-lessees, co-owners, partners, joint venturers, if any, and their respective parents, subsidiary or related companies and (iii) the officers, directors, employees, consultants, agents and invitees of all of the foregoing.
8.6.2 “Buyer Group” shall mean (i) Buyer, its parent, subsidiary or related companies, (ii) its and their working interest owners, co-lessees, co-owners, partners, joint venturers, if any, and their respective parents, subsidiary or related companies and (iii) the officers, directors, employees, consultants, agents and invitees of all of the foregoing.
8.6.3 “Claims” shall mean all claims, demands, causes of action, liabilities, damages, judgments, fines, penalties, awards, losses, costs, expenses (including, without limitation, attorneys’ fees and costs of litigation) of any kind or character arising out of, or related to, the performance of or subject matter of this Agreement (including, without limitation, property loss or damage, personal or bodily injury, sickness, disease or death, loss of services and/or wages, or loss of consortium or society).
8.6.4 The Seller shall release, indemnify, defend and hold Buyer Group harmless from and against any and all Claims in respect of personal or bodily injury to, sickness, disease or death of any member of Seller Group or Seller Group’s subcontractors or their employees, agents or invitees, and all Claims in respect of damage to or loss or destruction of property owned, leased, rented or hired by any member of Seller Group or Seller Group’s subcontractors or their employees, agents or invitees.
8.6.5 The Buyer shall release, indemnify, defend and hold Seller Group harmless from and against any and all Claims in respect of personal or bodily injury to, sickness, disease or death of any member of Buyer Group or Buyer Group’s other contractors or their employees, agents or invitees, and all Claims in respect of damage to or loss or destruction of property owned, leased, rented or hired by any member of Buyer Group or Buyer Group’s other contractors or their employees, agents or invitees.
8.6.6 Notwithstanding anything contained in this agreement to the contrary, neither party shall be liable to the other and each party releases the other for any indirect, special, punitive, exemplary, incidental or consequential damages or losses of any kind or nature whatsoever (including without limitation, damages for lost production, lost revenue, lost product, lost profit, lost business or business opportunities), or any lost income of profits (whether direct or indirect), regardless of whether arising from breach of contract or tort, even if advised of the possibility of such loss or damage at the date of this agreement or if such loss or damage could have been reasonably foreseen.
8.6.7 The Seller’s total liability for all Claims (including attorney’s fees and cost of litigation) shall be limited to and shall not exceed the value of the Goods purchased under the Contract.
8.6.8 The exclusions of liability, releases and indemnities set forth on paragraphs 8.6.4 through 8.6.7 of this article 8 shall apply to any claim(s), losses or damages without regard to the cause(s) thereof, including but not limited to pre-existing conditions, whether such conditions be patent or latent, the unseaworthiness of any vessel or vessels, imperfection of goods, defect of failure of goods, breach of representation or warranty (express or implied), ultrahazardous activity, strict liability, tort, breach of contract, breach of duty (statutory or otherwise), breach of any safety requirement or regulation, or the negligence or other legal fault or responsibility of any person (including the indemnified or released party), whether such negligence be sole, joint or concurrent, active or passive.
9. INTELLECTUAL PROPERTY
9.1 The intellectual property rights in or relating to the Goods shall remain exclusively the property of the Seller and neither the Buyer nor any agent or subcontractor or any other person authorised by the Buyer shall, at any time, make use of same without the prior written authorisation of the Seller.
9.2 All specifications, drawings and other particulars including weights and dimensions are approximate only. Descriptions and illustrations contained in the Seller’s catalogues and other illustrated materials are intended only as a conceptual presentation of the equipment or merchandise described therein and none of these shall form part of the Contract.
9.3 All specifications, software, firmware, drawings and technical details submitted with, in support of or in connection with the Seller’s Quotation constitute copyright property and material. All such material, information and application knowledge, whenever supplied, shall at all times be treated by the Buyer or its employees or authorised persons, as confidential and shall not be used, without our consent, for purposes other than the following,
i. evaluation of the Quotation,
ii. confirmation of order or Contract with the Seller,
iii. the operation or application of the equipment or merchandise.
9.4 The Buyer will immediately notify the Seller of any unauthorised disclosure or use of any documents supplied to the Buyer or produced by the Seller under the Buyers instruction or the specifications, software, firmware, drawings and technical details submitted with, in support of, or in connection with the Quotation of which the Buyer becomes aware and will take all steps which the Seller may reasonably require in relation to such unauthorised disclosure or use.
9.5 The designs and features of the Goods offered by the Seller are, in many cases, protected under patents, either existing or pending and unauthorised reproduction of same constitutes an infringement of the Seller’s and/or Manufacturer’s rights.
9.6 The Buyer acknowledges and accepts that the Seller would suffer financial and other loss and damage as a result of any unauthorised disclosure or use of all documents supplied to the Buyer or produced by the Seller under the Buyers instruction or the specifications, software, firmware, drawings and technical details submitted with, in support of, or in connection with the Quotation and that monetary damages may be
insufficient remedy. The Buyer acknowledges and accepts that, in addition to any other remedy which may become available in law or equity, the Seller is entitled to injunctive relief to prevent a breach of these Terms and Conditions and to compel specific performance of these Terms and Conditions. The Buyer will immediately reimburse the Seller for all costs and expenses (including legal costs and disbursements on a full indemnity basis) incurred in enforcing the obligations of these Seller under these Terms and Conditions.
10. INSPECTION, TEST AND CERTIFICATION
All Goods, where deemed appropriate by the Seller, may be subjected to the Seller’s internal test, quality and inspection procedures as set out by or in line with the Seller’s and/or Manufacturer’s quality control procedures. Any additional certification or inspection carried out under request from the Buyer, which is additional to those inspections or testing required to maintain any third-party product certification that the Seller and/or Manufacturer may hold will be invoiced to the Buyer.
11. DISPUTES AND ARBITRATION
Any and all disputes which cannot be settled between the Buyer and Seller by informal negotiation shall be submitted to an arbitrator for resolution in accordance with the provisions of the Commercial Arbitration Act 2012. In the event the parties cannot agree on an arbitrator within 14 days of the end of any informal negotiation, the arbitrator will be appointed by the President from time to time of the WA Chapter of the Institute of Arbitrators & Mediators Australia. The decision of the arbitrator shall be final and binding on both parties.
12. EXCLUSIVE RIGHTS
The rights arising out of these Terms and Conditions are exclusive and in lieu of any other right available in law or equity.
13. ENFORCIBILITY
Any clause or part of a clause of these Terms and Conditions which is void, voidable, illegal or unenforceable in any jurisdiction is void, voidable, illegal or unenforceable only to that extent in that jurisdiction. Where any clause or part of a clause is void, voidable, illegal or unenforceable it may be severed without affecting any other part of these Terms and Conditions.
14. WAIVER
14.1 No right under these Terms and Conditions is waived or deemed to be waived except by notice in writing signed by the party waiving the right.
14.2 A waiver by one party under clause 14.1 does not prejudice its rights in respect of any subsequent breach of these Terms and Conditions by the other party.
14.3 A party does not waive its rights under these Terms and Conditions because it grants an extension, indulgence or forbearance to the other party.
15. GOVERNING LAW AND JURISTRICTION
These Terms and Conditions are governed by the laws of the State, and the parties irrevocably submit to the non-exclusive jurisdiction of the courts of the State.
16. ASSIGNMENT
Any rights or obligations provided in these Terms and Conditions may not be assigned or transferred by the Buyer without the prior written permission of the Seller.
17. ENTIRE AGREEMENT
These Terms and Conditions form part of the Contract and comprise the entire agreement between the parties and no earlier representation or agreement whether oral or in writing in relation to any matter dealt with in these Terms and Conditions has any effect from the date of the Contract.
18. FURTHER ACTS
Each party must do or cause to be done or refrain from doing all such acts or things necessary to give effect to these Terms and Conditions.
19. MERGER
None of the terms or conditions of these Terms and Conditions or any act, matter or thing done under or by virtue of these Terms and Conditions or any other deed, instrument or document, or judgment, or order of any court, or judicial proceedings operates as a merger of any of the rights and remedies of the parties under these Terms and Conditions and those rights and remedies at all times continue in force.
20. SEVERABILITY
If, notwithstanding the provisions of these Terms and Conditions a provision is still void, voidable, illegal or unenforceable:
i. if the provision would not be void, voidable, illegal or unenforceable if a word or words were omitted, that word or those words are severed; and
ii. in any other case the whole provision is severed, the remainder of these Terms and Conditions remain in full force and effect.
21. NOTICES
21.1 Any communication to be given by a party under the Contract must be in writing addressed in accordance with the particulars for that party appearing in the Contract as may be notified in writing by that party to the other parties.
21.2 Each communication must be delivered and is deemed to be received either by hand, prepaid post or by electronic means.